| Item | HSN | Qty | Amount (₦) |
|---|---|---|---|
| Stretch film, 23µm | 3920.10 | 40 | 260,000.00 |
| Corrugated cartons | 4819.10 | 500 | 260,000.00 |
| Delivery | — | 1 | 45,000.00 |
| VAT 7.5%, calculated | 42,375.00 |
Compliant when issued. Tracked until paid.
Invoicing and receivables for Nigerian businesses. Vendex validates and signs every invoice for the NRS, sends it on WhatsApp, and shows you exactly who has paid.
3 free invoices every month · No card · No subscription
Validating
- Seller & buyer TINOK
- Product codes3 of 3
- VAT calculated7.5%
IRN issued · Signed
INV0142-7C2E1A90-20260918
Transmitted to NRS · confirmed 09:13
Adeyemi Packaging Ltd
Paid
INV-0142
Bill toDancom Logistics Ltd
Due18 Oct 2026
| Item | HSN | Amount |
|---|---|---|
| Stretch film ×40 | 3920.10 | 260,000.00 |
| Cartons, 5-ply ×500 | 4819.10 | 260,000.00 |
| Delivery, Lagos–Ibadan | — | 45,000.00 |
| VAT 7.5% | 42,375.00 | |
| Total | ₦607,375.00 |
Invoice reference numberINV0142-7C2E1A90-20260918
Sent on WhatsApp
Hello Dancom Logistics, here is invoice INV-0142 for ₦607,375.00. View and pay: getvendex.com/i/7C2E1A90
Payment matched
₦607,375.00
Bank transfer · 30 Sep · receipt sent
Recorded
5 events, each timestamped and ready to export.
INV-0142
- Draft
- Validated
- Signed
- Sent
- Paid
An invoice shouldn’t live in four places.
Today one invoice is a PDF in a chat, a row in a spreadsheet, an alert from the bank and a phone call nobody wants to make. None of them agree on whether it’s been paid.
Dancom Logistics
Good morning. Please find invoice INV-0142 attached.
Received, thanks. Will revert.
Hi, any update on the payment? It’s been two weeks.
INV-0142_final_v2.pdf
Bank alert30 Sep
Credit Amt: NGN607,375.00Desc: TRF/DANCOM LOG/88213
Which invoice?
| Invoice | Customer | Amount | Paid? |
|---|---|---|---|
| INV-0139 | Bluewater Foods | 250,000 | ? |
| INV-0141 | Acme Supply Co. | 420,000 | Yes |
| INV-0142 | Dancom Logistics | 607,375 | ?? |
| INV-0143 | Nexgen Retailers | 1,200,000 |
Calling Bluewater FoodsThird follow-up this week
Who paid?? Check bank.
One record for every invoice. From first draft to final payment.
Start free- Seller TINPassed
- Buyer TINMissing
- Product codes3 of 3
- VAT7.5%
- IRN, signature, QR codeAfter checks pass
Sent on WhatsApp. Paid without an app.
Payments that find their invoice.
| Dancom Logistics INV-0142 | ₦607,375 Matched |
| Acme Supply Co. INV-0141 | ₦420,000 Matched |
| Bluewater Foods INV-0139 | ₦125,000 Part-paid |
Reminders that do the chasing.
- −3 daysCourtesy reminderSent
- Due datePayment due todaySent
- +7 daysFirst overdue noticeSent today
- +14 daysSecond noticeScheduled
- +30 daysFinal noticeScheduled
Every invoice now needs a reference the NRS recognises.
Under NRS e‑invoicing, business invoices carry an Invoice Reference Number, a digital signature and a QR code, and are transmitted to the Nigeria Revenue Service. Vendex adds all of it when the invoice is created.
INV0142Invoice numberYour own, or generated by Vendex 7C2E1A90Service IDFrom your business’s IRN template 20260918DateIssue date as YYYYMMDD
- Validated firstMandatory fields, formats, codes and tax are checked.
- Digitally signedWith the keys issued to your business.
- QR codePrinted on every invoice PDF.
- TransmittedThrough a certified Access Point Provider.
See what’s paid, what’s late and what’s coming.
Paid
₦15.8M
Pending
₦6.0M
Overdue
₦250K
Next 30 days
₦6.3M
Overdue by age · sample data
- 1–7 days₦140K
- 8–30 days₦80K
- 31–90 days₦30K
Your receivables at a glance.
Paid, pending and overdue totals move as payments are matched, not when someone remembers to update a sheet. Expected cash for the next 30, 60 and 90 days comes from due dates and how each customer usually pays.
| Customer | Owed | Avg. days | Risk |
|---|---|---|---|
| Bluewater Foods | ₦250K | 38 | High |
| Nexgen Retailers | ₦1.2M | 21 | Medium |
| Acme Supply Co. | ₦420K | 9 | Low |
| Dancom Logistics | ₦0 | 12 | Low |
Know who to call first.
Every customer gets a risk score from their payment history, average days to pay and what’s still overdue, so you chase the right people.
| When | By | Action |
|---|---|---|
| 18 Sep 09:12 | Tolu A. | Created invoice |
| 18 Sep 09:13 | Vendex | IRN issued, signed |
| 18 Sep 09:13 | Vendex | Confirmed by NRS |
| 18 Sep 09:14 | Tolu A. | Sent on WhatsApp |
| 30 Sep 14:02 | Vendex | Payment matched |
| 30 Sep 16:40 | Ada O. | Exported record (PDF) |
Every action leaves evidence.
Who created the invoice, what changed, when it was sent, transmitted and paid. One record your accountant, auditor or customer can follow.
- Owner, Manager and Finance roles decide who can send invoices and record payments
- Credit and debit notes stay linked to the invoice they correct
- Compliance reports: VAT returns, transmission log, tax summary
- Two-factor sign-in and session controls on every account
You pay per invoice sent. Nothing monthly.
3
free invoices, every month
₦120
per invoice in the largest bundle
12 months
to use the credits you buy
Questions, answered.
What is an invoice credit?
One credit is one invoice sent. Receiving payments, sending reminders and using your dashboard don’t use credits.
Do I need a subscription?
No. You get 3 free credits every month and can buy more in bundles when you need them. Nothing auto-renews and you aren’t locked in.
Do I need e-invoicing set up before I start?
No. You can create, send and track invoices straight away. Connecting to NRS e-invoicing is a separate step, and you can test it in the sandbox first. Read how it works.
How does payment tracking work?
With automatic payment collection on, a payment made through the invoice link is matched to its invoice and a receipt goes out. It costs ₦500 per processed invoice.
Prefer not to? Put your bank details on the invoice and record payments yourself at no extra cost. Part-payments are tracked until the balance is cleared.
Can my customer pay without installing an app?
Yes. They open a link in any browser and pay by bank transfer, virtual account or card. They don’t need a Vendex account.
How long do credits last?
Credits you buy are valid for 12 months. The 3 free monthly credits reset each month and don’t carry over.
Send your next invoice the compliant way.
Start with 3 free invoices a month. No card, no subscription.